We are in the era of IoT (Internet of Things), that has made a lot of our works automatic! The research is on…
Now, coming to our topic of Visitor Management Softwares (VMS), they are just like any other service providing software that keeps a check of the visitors coming in and going out of an organization. With the updated regulation regarding the General Data, the European Parliament brought up the concerns of user data security at workplaces.
This is where the visitor management software went into pressure, as both the digital info and the traditionally stored paper details should be managed in a way that it matches rightly.
What to Look for in a Visitor Management Software
A VMS is nothing but a software that keeps a track on the user utilization of a building or company site.
If you are looking out for the best cloud-based visitor management system for your company, then consider out the features listed below:
1) Pre-booking Option For The Visitors
You can use this feature to pre-book the names for an upcoming event. This will save up the time during the event night. Using the VMS feature, you could get an estimated idea of the people to arrive and make arrangements accordingly.
2) Digital Signs
Escape from standing at long queues, and get your paperwork done faster with the digital signatures. You can get all the signing and paperwork done faster than before.
3) Customization For The Check-Ins
This keeps the software check-in utility different for different visitors. Like a guest, interviewee, or a post-delivery boy – all of them will have a separate window for the check-ins.
4) Notification For The Hosts
The software must inform the host about a visitor entry instantly, regardless of where and what the visitor is doing.
5) Complete Info About The Visitor
Make sure the VMS not only stores the basic info of the visitor but also keeps a record of the visitor insights. It will show the work history of the person, giving a detailed report about the person’s undertakings.
6) User-Friendly Interface
Yes, the software should be clutter-free, and easy to comprehend!
7) The Scalability
Scalable quality of software is the measure of how easily one app can expand in future. More the scalability score, more effective the VMS will be!
What are your takes on the Visitor Management Softwares? Do companies really require it? Your thoughts in comments, and keep visiting us!